Course Information

Microsoft Office. All the office productivity tools you need.

This Microsoft 365 course will give you hands-on experience with the features of the 365 suite of apps, empowering you to improve the productivity and efficiency of your job.

As we all navigate through high quantities of emails, meetings, notes and documents, knowing how to effectively utilise the tools at your disposal is essential. Learn how to maximise your efficiency by taking advantage of the interconnected suite of applications available in your Microsoft 365 subscription.

This course will teach you how to use Outlook, OneNote, Teams, SharePoint and OneDrive to enhance efficiencies in your daily work practice. By improving your time management and streamlining your workflows, you will gain an understanding of how to use these tools together. With the integration of Microsoft’s Copilot AI, you’ll not only enhance existing content but also generate new, insightful content for your documents.

Aims

This course aims to:

• manage emails, tasks, appointments, meetings, and notes with speed and efficiency
• provide best practices for linking applications to create a seamless and productive workflow
• equip you with the skills to manage document versions within team environments
• guide you through hands-on activities to design, configure, and use templates, shortcuts, and tools effectively
• leverage AI tools like Copilot to enhance and generate content.

Outcomes

By the end of this course, you should be able to:

• create, edit, manage, and share OneNote notes, tasks, minutes, and templates
• link OneNote notes with Word, PowerPoint, Outlook, Teams, and websites for seamless workflows
• manage Teams and SharePoint groups, including channels and file synchronisation
• set up and run Teams meetings while collaborating on files in real-time
• use Copilot AI to generate summaries, draft content, and enhance workflows.

Content

Module 1: OneNote essentials

• Creating and managing notes
• Tagging and flagging notes
• Quick notes
• Screen clipping and image tools
• Inserting and attaching files
• Linking notes
• Using dictation for voice notes
• OneNote and Outlook integration
• Page templates
• OneNote security and sharing

Module 2: Teams and SharePoint for collaboration

• Understanding Groups, Teams, and Sites
• Managing Outlook Groups and Members
• Binding a Team to a Group and Managing Members
• Navigating to the Team’s SharePoint Site and Library
• Creating and managing standard and private channels
• Creating a OneDrive shortcut to a channel or folder
• Teams channel meetings
• Using the Loop Component
• Editing and Collaborating on Files
• Setting Up Approvers in SharePoint
• Using Microsoft Search to find files, conversations, and resources quickly
• Using Teams templates for faster project setup
• Synchronising OneDrive and SharePoint with PC

Module 3: Copilot (Free) Introduction

• Summarise pages
• Compose drafts
• Compare in a table Images with Copilot’s AI

Intended audience

This course is designed for professionals who use Microsoft 365 applications (e.g., Word, Excel, PowerPoint, Outlook, and OneNote) or wish to improve efficiency using cloud collaboration tools like MS Teams, SharePoint, and OneDrive.

Prerequisites

This course assumes little or no knowledge of the software. However, you should have a general understanding of personal computers and the Windows operating system environment. If you do not have these skills, we recommend attending Microsoft Office with 365: Essentials before commencing this course.

Delivery mode

• Face-to-face, presenter-taught training in a computer lab
• Online training via the platform Zoom

Delivery style

Face-to-face classes

These classes run in a computer lab and you don't need your own device. The facilitator will demonstrate tasks and functions, and you will follow along on your computer.

Online classes

You will need your own device.

Materials

Course materials are provided electronically using Dropbox.

Additional information

• Recommended operating system: Windows or Mac
• Recommended software for PC: MS Office 2016, 2019, 2021, 365, or OneNote 2016
• Recommended software for Mac OS: MS Office 2016, 2019, 2021, 365
• Plugins: MS OneDrive
• Recommended browser: Chrome or Edge