Microsoft 365 Course: Collaborative Tools

Microsoft Office. All the office productivity tools you need.

This Microsoft 365 course will give you hands-on experience with the features and benefits of Office 365 suite of business apps, helping you improve the efficiency of your job, as well as collaboration with your colleagues.

As we all now use multiple devices at multiple locations, it has become increasingly necessary to save and access files via internet/cloud services. A Microsoft 365 subscription provides hosting and browser access for your Word documents, Excel spreadsheets and emails, from any device, at any time.

The Business editions of Office 365 also provide collaboration utilities, so that all staff can share files and communicate ideas with their colleagues. Indeed, workflows, dashboards and task driven projects can be designed, shared and accessed easily; to boost productivity, teamwork and efficiency.

This course is for anyone who uses Microsoft 365 business applications (including: MS Word, Excel, PowerPoint and Outlook) in their day-to-day job, or anyone interested in using cloud collaboration software - such as MS Teams, SharePoint and OneDrive - to manage and collaborate on documents.

Aims

This course aims to:

• help you to produce and edit files using Microsoft Online applications in your browser
• equip you with the skills necessary to save, open and edit your files on any device at any time with ‘the cloud’
• guide you with hands-on experience to design, configure and operate collaboration tools such as Groups, Teams and SharePoint.

Outcomes

By the end of this course, you should be able to:

• create, edit, manage and collaborate on documents and spreadsheets using MS Word and Excel
• manage emails, calendars and people using Outlook Online
• create and manage a member Group and a Distribution Contact List
• access, navigate and synchronise MS OneDrive cloud files and folders; including Team folders
• edit SharePoint Sites and Pages with Web Parts and Lists
• work with MS Planner tasks and Buckets
• collaborate on files simultaneously with MS Teams
• schedule Team meetings and participate in Team conferences
• create and automate workflow events in MS Power Automate that can be triggered by common workflow tasks.

Content

Microsoft Office Online

• Log into the portal
• Create and edit Word, Excel and PowerPoint files in your browser
• Create and edit cloud files in desktop apps

OneDrive and File Collaboration

• Use OneDrive online
• Create and share files and folders
• Collaborate on documents simultaneously
• Use OneDrive for Windows
• Synchronise OneDrive folders and files

Groups and Teams Collaboration

• Create and manage a group, including a group mailbox and distribution list
• Create and manage a team
• Chat privately with individual members, or with the whole team
• Collaborate on files with your team
• Synchronise team folders and files
• Schedule a team meeting
• Participate in a team conference, with audio and video

SharePoint sites and Libraries

• Understanding and creating sites, including team sites
• Understanding and creating library and list apps
• Adding a page
• Adding web parts
• Working with files
• Checking files in and out
• Working with file versions, including major and minor drafts
• Submitting and approving or rejecting drafts

Intended audience

This course is suitable for:

• clerical and administration staff
• support staff
• managers
• business owners
• entrepreneurs
• anyone who uses Microsoft Office applications (including: MS Word, Excel, PowerPoint and Outlook) in their day-to-day job, or anyone interested in using cloud software to save and collaborate on documents.

Prerequisites

This course assumes little or no knowledge of the software. However, you should have a general understanding of personal computers and the Windows operating system environment. If you do not have these skills, we recommend attending Microsoft Office with 365: Essentials before attempting this course.

Delivery modes

• Face-to-face, presenter-taught training in a computer lab
• Online training via the platform Zoom

Delivery style

The facilitator will demonstrate tasks and functions, and you will follow along on your computer. There will be opportunities for you to be individually creative and one course module includes the use of a portable device such as an iPad and/or iPhone.

Face-to-face classes

These classes run in a computer lab and you do not need to bring your own device.

Online classes

You will need your own device.

Materials

Course materials are provided electronically.

Additional information

Recommended operating system: Windows or Mac
Recommended software for PC: MS Office 2016, 2019, 365
Recommended software for Mac OS: MS Office 2016, 2019, 365
Plugins: MS OneDrive
Recommended browser: Chrome or Edge

Please bring a USB flash drive to class if you would like to make a copy of your work or any relevant class materials. Alternatively, you can save these to a cloud storage space or email them to your personal email address.